Last updated: 22 May 2018
Thank you for visiting Hutchesons’ Grammar School Website.
Please read the following carefully to understand our views and practices regarding your personal information and how we may collect it and treat it.
For convenience, we have divided our website data protection polices into two separate pages:
This policy explains generally how we collect, use, store, and protect your personal information when you visit our site.
In addition, you may wish to read our full Privacy Notice here
If you have any questions please do not hesitate to contact us at firstname.lastname@example.org or, if you prefer to call (0141 433 4452) or write to us at Hutchesons’ Educational Trust, 21 Beaton Road, Glasgow, G41 4NW.
Who we are
We are Hutchesons’ Educational Trust (HET) and we operate Hutchesons’ Grammar School (HGS). HET is a charity, registered in Scotland with the Office of the Scottish Charity Regulator (OSCR). Our charity registration number is SC002922 and our registered office is at 21 Beaton Road, Glasgow, G41 4NW. HET is the data controller and this privacy notice covers the activities of both HET and HGS.
Because we are a school located in Scotland the personal information that you give us or that we collect from you will be held under Scottish data protection legislation (but we’ll just refer to this as “the legislation”). The legislation requires that we tell you that we are a data controller for your personal information or, in other words, we determine the purposes for which and the manner in which any of your personal information are, or are to be, processed by us.
HOW YOU CONSENT TO US COLLECTING YOUR PERSONAL INFORMATION
If you do not click or select the “I Agree” button that appears in the overlay at the bottom of your screen, then we will endeavour to not collect your personal information – this is subject to the caveat below.
Caveat: Even if you do not click or select the “I Agree” button there is still some information that we may automatically collect about you – this isn’t personal information but rather technical information sent by your device and used to connect your computer, tablet, or mobile device to the internet, including your browser type and version, the time when you visit our site, your time zone setting, certain browser plug-in types and versions, operating system and platform. This type of information is sent by you to our site automatically and it isn’t something that we can prevent. We only use this information to administer our site including troubleshooting, load testing, traffic throughout, data analysis, performance testing, and for anonymised research and statistics purposes that we only use internally.
INFORMATION WE MAY COLLECT
If you consent to us collecting your personal information, then we may process the following data about you:
Information you give to us:
You may give us personal information about you by filling in forms on our site or by corresponding with us by phone, e-mail or otherwise. This includes information you may provide to us when you register to use our site, subscribe to our services, search our site, participate in any discussion boards or other social media functions on our site, enter a competition, promotion or survey, and when you report a problem with our site.
The information you give us may include:
- Your name;
- E-mail address;
- Phone number;
- IP address;
- Personal description; and
- Photographs and/or videos.
Information we collect about you:
When you visit our site we may collect information about you, including which pages you have visited (including date and time) which services and pages you viewed or searched for, page response times, download errors, files downloaded, length of visits to certain pages, page interaction information (such as scrolling, clicks, and mouse-overs), and methods used to browse away from a page and any phone number used to call our customer service number.
The purpose of this information is to allow us to administer our site and for internal operations, including troubleshooting, data analysis, testing, research, improving our site to ensure that content is presented in the most effective manner for you and for your computer, and as part of our efforts to keep our site safe and secure.
Information you may pass to third-parties outside our control:
On many of the pages on our site you will see ‘social buttons’. These enable you to share or bookmark pages on our site. These may include buttons for: Twitter, Flickr, Instagram, Facebook, YouTube, LinkedIn or other social features.
In order for us to implement these buttons on our site and connect them to the relevant social networks and external sites, there are scripts that are executed from domains owned by third-parties and outside of our control.
You should be aware that these sites are likely to be collecting information about what you are doing all around the Internet, including on our site. So if you click on any of these buttons, these sites will be registering that action and may use that information. In some cases these sites will be registering the fact that you are visiting our site, and the specific pages you are on, even if you don’t click on the button but are already or automatically logged into their services, like Google and Facebook.
We recommend that you check the respective policies of each of these sites to see how exactly they use our personal information and to find out how to opt out, or delete such personal information.
HOW WE MAY USE YOUR PERSONAL INFORMATION
When you give us your personal information then we may use it to:
- Carry out our obligations from any contracts entered into between you and us and to provide you with information that you request from us.
- Provide you with information about our school.
- Ensure that content from our site is presented in the most effective manner for you and your computer.
A full list of how we may use your personal information is given in the main Privacy Notice here.
If you provide us with your email, telephone or mobile number then we may contact you by these electronic means (e-mail or SMS). However, we will not use your personal information for marketing purposes without your express consent.
If you do not wish to receive any information by electronic means then please get in touch with us.
Our main Privacy Notice here provides details on how we will help you to keep in touch and support the school.
DISCLOSURE OF YOUR INFORMATION
Please look at our main Privacy Notice here as to when we may share your personal information.
WHERE WE STORE YOUR PERSONAL INFORMATION
The personal information that we collect from you will be stored within the European Economic Area. We will not knowingly transfer your personal information outside of the European Economic Area. Where it may be necessary for us to transfer your personal information outside of the European Economic Area we will get in touch with you and seek your consent.
All personal information you provide to us is stored on our secure server. We protect your data in transit from your browser to our server using Secure Socket Layer/Transport Layer technology.
This Website Policy was prepared with brevity and clarity in mind. It does not provide exhaustive detail of all aspects of how cookies may be used to collect and/or process your personal information. However, we are happy to provide additional information or explanation needed.
Privacy and Compliance Officer
Hutchesons’ Educational Trust
21 Beaton Road
Telephone: 0141 433 4452
If you are not satisfied with how we are processing your personal data, or how we deal with your complaint, you can make a complaint to the Information Commissioner: www.ico.org.uk. The ICO does recommend you seek to resolve any issues with the data controller (i.e. the school) initially prior to any referral.